How to view all emails on iPhone: You recently bought a new iPhone and are setting it up to meet all your business and leisure needs. However, there was a small “hitch” related to e-mail: at present, the only mailbox you are able to use is the one belonging to the Apple ID connected to the phone. You, however, have many other mailboxes and do not know how to configure them on your new “iPhone by”.
Disappointed by this, you opened Google for a guide that would explain how to view all emails on iPhone and you ended up straight on my site. Well, let me tell you: you’ve come to just the right place, at a time that couldn’t have been better! In fact, below I will explain to you in detail how to add more mailboxes to the iOS Mail app and how to access each of them. Finally, I will take care to show you some alternative mail apps, which you can use with equal profit to achieve your purpose.
So, without waiting a moment longer, take a few minutes of free time for yourself and read very carefully everything I have to say on the subject: I am sure that, at the end of this reading, you will be perfectly able to apply the solution that more suited to your needs and to manage mail on your iPhone. Having said that, there is nothing left for me to do but wish you good reading and good work!
Configure mail accounts
If you have not yet set up your mail accounts in the iOS Mail app, you can do so by following the steps that I am going to illustrate below.
To begin with, tap the Settings icon (the gear -shaped one ), residing on the iPhone Home screen. Then tap the Password and account item (on iOS 14 and later you need to go to Settings> Mail or Settings> Contacts ) located on the screen that opens and, to start the account configuration procedure, tap the Add account button .
Then, indicate the e-mail service you want to configure, chosen from iCloud, Exchange, Google, Yahoo !, Aol and Outlook.com and, when requested, fill out the form that is proposed to you, indicating your email address. interest, the password needed to access it and, if requested, a brief description of the account (it will be useful to recognize the various mailboxes). When you’re done, tap the Next button to go to the next step.
If the mail service you are using is not among those listed, you must tap on the Other item , select the Add Mail account item attached to the next screen and type, when requested, the name to be used in outgoing emails, the password to use the account and a description of it.
Then, tap the Next button to make Mail try to automatically recognize the configuration parameters of the mailbox of your interest; in case it does not succeed, you will be offered a form in which to enter the IMAP parameters necessary to access the mail service you are about to configure. If you do not know them, my guide on how to activate IMAP may be useful, in which I have provided you with the “coordinates” to use for the most popular email services, both Italian and non-Italian.
In any case, once you have filled in the login forms and granted any permissions, tap on the Next item located at the top right and choose the items to synchronize with the selected service ( mail , contacts , calendars , reminders and so on) acting on the various levers and press the Save button to complete everything. Repeat, if necessary, the same steps for the mailboxes you intend to consult from the iPhone.
When you are done, I recommend that you open the Mail app to verify that everything is working correctly and download the email. Initially, this may take a few minutes but, fear not, afterwards the iPhone will take very little time to download the mail.
Choose the default account for sending emails
Once the account configuration phase has been completed and the app is working correctly, I recommend that you immediately choose the default e-mail address with which to send new emails.
To be able to do this, go to the Settings> Mail menu , touch the item Default account and use the screen that is proposed to you to choose the default mailbox through which to send new messages.
Define the email download options
Another important step you need to take is to set up automatic email download, along with email sync options.
To do this, go to the Settings> Password and account menu (on iOS 14 and later you need to go to Settings> Mail or Settings> Contacts ), tap on Download new data and make sure the Push lever is active, otherwise activate it yourself. Then, select the name of the mailbox you want to set up (eg iCloud ) and put the check mark next to Push , to ensure that the receipt of new messages will be notified immediately.
Where the push option isn’t available, you can have Mail automatically download new messages based on a regular time interval. To define the time interval after which Mail must check for the availability of new messages, go back to the Download new data menu , locate the Download box and choose whether to download the mail automatically (according to the Push settings defined), manually (i.e. Mail opening), or every 15 minutes , 30 minutes or every hour .
Also, you should know that some e-mail services, such as Outlook or those based on Exchange , allow you to change the date from which Mail has to start synchronizing messages on the iPhone.
To change this behavior, go to the Settings> Mail> iPhone Accounts menu, touch the item relating to the mailbox of your interest (eg Outlook ) and tap on the E-mail to synchronize option . From there, you can choose to sync received messages from 1 day , 3 days , 1 week , 2 weeks , 1 month , or to download all available messages ( no limit ).
View all emails in Mail
The iOS Mail app, in its main screen (i.e. the one you see at startup), shows the mail received through all the mailboxes configured in the system, except for the archived ones, which are saved in a separate mailbox.
As for the composition of the emails, the speech is, however, slightly different: if you decide to write a new message starting from the main screen of Mail (via the button of the sheet with pencil located at the bottom left), the mailbox will be used. default mail you configured earlier.
If, on the other hand, you start composing a new message using the Reply option (accessible by tapping the curved arrow located at the bottom of the open email message), the reply email will be sent from the same mailbox as the original message.
In any case, to be able to view only the mail received from a specific mailbox, all you have to do is touch the Mailboxes item , located in the upper left corner of the main Mail screen, and touch the name of the mailbox of your interest (for eg iCloud ), in the first available box.
If the box of your interest should not be visible, tap on the Edit item (top right) and put the check mark next to its name. If you want to change the order of the list, “take”, with a long tap, the icon ≡ located next to the box of your interest and “drag” it to the desired position. When you are done, tap on the End item (also at the top right), to confirm the changes.
How do you say? Do you need to access additional folders, such as the outbox), belonging to a specific mailbox? Nothing could be simpler: in the Mailboxes menu , immediately below the area dedicated to incoming mail, there are boxes containing all the mailboxes configured in the system, together with the relative folders.
To access it, all you have to do is touch the name of the folder you wish to access (eg Outbox ) corresponding to the mailbox of your interest; if you don’t see it, tap on the name of the box to “expand” the respective box.
To be able to view archived email messages (therefore no longer visible in the inbox), you must go to the Archive folder attached to the mailbox in which you received the message. To be able to do this, access the Mailboxes menu , as I explained to you a little while ago, and tap on the Archive item corresponding to the mailbox of your interest.
Other email apps
If you don’t like the way Mail organizes your email, you can choose to set up your mailboxes in other third-party apps specifically made for the purpose, such as Gmail , Outlook or Spark . Below, I’ll explain how to view all emails on iPhone by relying on the latter.
Contrary to what one might think, the Gmail app for iOS is able to manage, in addition to Google’s e-mail, also e-mail boxes from other more or less known services (with the possibility, where necessary, to manually indicate the parameters IMAP to use).
Using Gmail on iPhone is really simple: once you have downloaded the app, start it and, if you have a Gmail account, fill in the form that is proposed to you with your Google email address and password . If necessary, complete the login by passing the two-factor authentication check.
Keep in mind that, if another Google app is in use on the iPhone with which you are already logged in, you will only be asked to confirm whether you intend to use the account with the official Gmail app as well.
If, on the other hand, the e-mail box did not belong to Gmail, tap on Add another account , specify the service you are using (a choice between Google , iCloud , Outlook / Hotmail / Live , Office365 or Yahoo! ) and fill in the form that is proposed to you, by entering the e-mail address and the password to access the e-mail.
If the type of email is not listed among the available choices, tap on Other (IMAP) and follow the procedure that is proposed to you to configure the mailbox, indicating, if necessary, the necessary IMAP parameters (I talked about it in the chapter beginning of this guide).
When you are finished, touch the Finish button , indicate whether or not to consent to the sending of notifications by the app and press the Next button , to access the newly configured mailbox. To add other mailboxes, touch the profile picture of the mailbox currently in use (top right, at the end of the search bar), touch the Add another account item and configure the mailbox following the same instructions seen a little while ago. .
Once you have finished configuring all the mailboxes, you can quickly switch between them by touching the profile image of the email currently in use, located on the right side of the search bar; to access the various folders of the email (sent messages, drafts, archive, etc.), you must, on the other hand, press the ☰ button located at the top left.
Another valid alternative to Mail is the Outlook app for iOS : exactly as seen for the Gmail app, Outlook is also able to manage e-mail boxes that do not belong to the manufacturer, in this case Microsoft, with the possibility of switch from one to the other in a very simple way.
So, after downloading and starting the app, enter your e-mail address in the text box displayed on the screen, press the Add account button and, when prompted, enter the relative password (if you had previously activated two-way authentication factors, complete the login using the method you chose during the configuration phase).
With a bit of luck, Outlook should be able to automatically detect the mailbox configuration parameters; if not, you will be offered a second form in which to enter the IMAP parameters relating to the mailbox to be configured.
When the configuration is complete, Outlook should ask you if you intend to add another account: if so, tap the Yes button and repeat the steps seen above again.
Once the mailboxes have been added, touch the Ignore button to skip the initial tutorial, and indicate whether to activate notifications or not, by acting on the window that is proposed to you.
Once the app configuration has been completed, you can quickly access all the configured mailboxes (and related folders) by tapping on the house -shaped icon located at the top left and selecting, from the left side of the panel displayed on the screen, the thumbnail of the email address of your interest.
Another excellent app suitable for managing emails on iPhone is, of course, Spark by Readdle : it is a complete and feature-rich client, able to manage multiple mailboxes belonging to the most disparate providers and switch from one to another. another within a couple of taps.
To begin with, download Spark from the App Store , start it, touch the Skip item (to skip the first use tutorial) and enter your email address in the text box that is proposed to you.
Keep in mind that, if you are trying to configure an account compatible with the dedicated login (eg. Gmail or Outlook ), you may need to authorize access to the mailbox by following a simple procedure proposed on the screen.
When you’re done, tap the Start using Spark button , authorize the app to send notifications and access your contacts, by pressing the Allow and OK buttons , and wait a few seconds for the email messages to be downloaded.
To add a new mailbox, tap the ☰ button located at the top left, touch the Settings and Accounts items and, to start configuring a new account, tap the Add account button , and then repeat the same steps seen in precedence.
Once you’ve finished adding your various mailboxes, you can quickly switch between them by tapping the ☰ button and selecting the mailbox name from the bottom of the screen. Also through the same menu, you can view and open the folders belonging to the mailbox currently in use.