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How to synchronize address book with Gmail

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How to synchronize address book with Gmail: Would you like to synchronize phone numbers, email addresses and all other information you have saved in the Gmail address book on your smartphone? I assure you that it is a much simpler and more immediate operation than you imagine. Do you want to know how to do it? I will explain it to you in detail in the following paragraphs.

If you want to know how to synchronize the address book with Gmail, in today’s guide I will show you some solutions that will allow you to do this both on smartphones and tablets, as well as on PCs and Macs. In addition, I will explain how to synchronize on some famous software, such as Microsoft Outlook and Mozilla Thunderbird. I assure you it’s really child’s play.

The synchronization operation is bidirectional: all the names in the phone or PC address book are saved on Gmail and vice versa, but in some cases it can also be set unidirectionally (only from Gmail to the computer / smartphone or only from the computer / smartphone to Gmail). For more information, read on.

How to synchronize Gmail address book on smartphones and tablets

To know how to sync gmail contacts with all major smartphone and tablet models, all you have to do is follow the instructions you will find in the next chapters.

Android

If you have a smartphone or tablet Androidyou can synchronize the address book with Gmail simply by activating the appropriate function from the settings of your Google account.

Then go to the Settings of Android, pressing on the appropriate gear icon present on the home screen or in the drawer. At this point, select the item Google from the menu Users and Accounts and select yours email address. Next, move up ON the lever for the option Synchronize Contacts And that’s it.

If you have not yet added a Gmail address to your device (or if you want to add another by associating it with the one already configured on the device), go to the menu Settings> Users and Accounts of Android, presses the button Add accountselect the item Google from the screen that opens and fill out the form that is proposed to you.

Want to know more about how to add a Gmail account to your Android device? You can then consult my guide dedicated to the subject. If you don’t have a Google account yet, you can read my other guide on how to create one instead.

iPhone / iPad

Synchronize Gmail on iPhone

Now let’s move on to the procedure for synchronize Gmail address book with iPhone or iPad. The first steps you need to take are to go to the Settings iOS / iPadOS, by pressing ongear icon present on the home screen, and select the item Password and account (on iOS 14 and later you have to go up Settings> Mail or Settings> Contacts) from the menu that appears.

In the screen that opens, tap on the item Add accountselect the item Google and fill out the account configuration form by first typing your Gmail address and then the password needed to access it.

Once you have filled out the form, go ahead, make sure that the item related to synchronization of the Contacts is set to ON and save the configuration by pressing the button Save located at the top right.

If you have previously entered the Gmail address on your iPhone / iPad, you can verify that the synchronization is active by opening the panel of Settings iOS / iPadOS and selecting items Password and account> [tuo indirizzo Gmail] (on iOS 14 and later you have to go up Settings> Mail or Settings> Contacts). Make sure, therefore, that the voice Contacts is set to ON.

Now, to set the Gmail address book as the default iOS address book and automatically sync all contacts, go back to the menu Settings> Contacts of your iPhone, select the address Gmail from the menu Default account And that’s it.

I want to clarify that the procedure in question does not apply if you want to copy the contacts you already had on the iPhone or iPad to Gmail. If you want to achieve this, you need to export the iPhone contacts to a specific file and then upload them to the web panel of Google contacts: More info here.

How to synchronize Gmail address book on PC

Now let’s see how to synchronize address book with Gmail on PC. Follow the instructions for your favorite e-mail client and / or the operating system installed on your computer, which you will find in the next chapters.

Contacts (Windows 10 / 8.x)

Synchronize Gmail address book on Windows 10

In newer versions of Windows (Windows 10 And Windows 8.x) an application is available, called Contactswhich allows you to easily synchronize your computer’s address book with that of many cloud services, including Gmail.

To set up a Gmail account in the application Contactsopen the latter by searching for it in the menu Start (or in the Start Screen) and presses the icon located at the top left, to access the application settings panel.

In the section that opens, press the button Add an accountselect Google from the list of available cloud services and log in with your Gmail account data. Then press the button Doneto complete the procedure.

Now make sure the synchronization is active: to do this, tap on yours Gmail address in the application settings panel Contactsclick on the wording Options for content synchronization and move up ON the lever next to the wording Contacts.

Now, to add new contacts to the Gmail address book via the application Contacts Windows, click on the icon + and choose Gmail from the drop-down menu Save in. The synchronized contacts will be available in the application Mail Windows but not in “external” clients, such as Microsoft Outlook.

Contacts (macOS)

How to synchronize address book with Gmail

If you use a Mac, you can synchronize the system address book with Gmail in a very simple way. All you have to do is open System Preferences (L’gear icon located in the Dock bar), select the icon Internet account from the window that opens and press the button related to Google.

At this point, press the button Open in Safarito log into your Gmail account via the browser Safari. After logging in, make sure there is a check mark next to the item Contacts (as well as next to Mail, Notes And Calendars if you want to sync these other items with Gmail) and that’s it.

To use Gmail as your default address book synchronization service, open the app Contacts macOS, select the item Preferences from the menu Contacts located in the top menu bar and select Your Gmail account from the drop-down menu Default account. The contacts in the phone book will be accessible in Mail and in all applications that support importing system contacts.

Microsoft Outlook (Windows)

How to synchronize address book with Gmail

If you use the Microsoft Office package e Outlook is your default mail client, you can sync address book with Gmail using GO Contact Sync Mod. It is a small software for Windows, free and open source, which allows you to keep Gmail and Outlook contacts synchronized in a bidirectional or unidirectional way. It is compatible with all the most recent versions of Office for Windows, starting from 2003. It requires the presence of the .Net Framework 4.0 And related updates.

To download GO Contact Sync Mod on your PC, connect to the SourceForge website (where the program is hosted) and click the green button Download. Then start the .MSI file just downloaded and click on the button Next. Then put the check mark next to the item I accept the terms in the License Agreement and complete the setup, pressing sequentially on Next, Next, Install, Yup And Finish.

Once the installation is complete, launch GO Contact Sync Modwait for the program to detect the Outlook configuration folders (this should take a few seconds) and type your Gmail address in the text field E-mail. Then click on the button Sync located at the bottom right, log in to your Google account and wait for the synchronization of the address book to be completed.

If you want to make Outlook contacts synchronized with Gmail (and vice versa) automatically, put the check mark next to the item Auto Sync and indicates the time interval for synchronization in the adjacent text field. If, on the other hand, you want to make the synchronization unique (only from Gmail to Outlook or from Outlook to Gmail), check the option Outlook to Google only or on the option Google to Outlook only.

Mozilla Thunderbird (Windows / macOS / Linux)

How to synchronize address book with Gmail

Also Mozilla Thunderbird, the famous free mail client available for Windows, macOS and Linux, allows you to synchronize your address book with Gmail. To carry out this operation, however, it is necessary to resort to an add-on called gContactSync.

To download gContactSync on your PC, you can proceed from Mozilla Addons website or from the internal panel relating to additional components. In the latter case, click on the ☰ icon and select the items Add-ons> Add-ons. At this point, select the tab Extensions in the sidebar and use the search engine at the top to type the term “Gcontactsync”.

Once this is done, click on the corresponding search result and press the button Add to Thunderbird. Finally, press on the keys add And Restart to complete the Thunderbird add-on integration process.

When Thunderbird restarts, through the appropriate screen, choose whether to synchronize the address book with a Gmail account already configured in the program or with a new account, log in to the Gmail account you want to synchronize with the program and choose which address book to synchronize from the appropriate drop-down menu.

If you want, you can also choose what type of synchronization to perform (bi-directional, read-only or write-only) using the drop-down menu Select the sync direction. Finally, press on the button endto complete the procedure.

How to synchronize Gmail address book with Outlook.com

computer and smartphone

Would you like to export Gmail contacts to Outlook.com? It is not difficult. You can perform different procedures to achieve this, depending on the type of device you have and the operating system running on it.

To find out how, read my guide on how to synchronize Outlook with Gmail, in which you will find explained how to synchronize messages, address book and calendar between the two services.