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How to send large files

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How to send large files: Email services are no longer as restrictive as they used to be. Attachment management has also become more flexible: now we can send files that even weigh several tens of megabytes… but that’s not enough! Not always, at least. That’s why today I want to explain, step by step, how to send large files .

Before providing you with all the necessary information, however, it seems only right to make a premise. We often have to deal with very large files – just think of videos or work presentations – and their distribution via email is still very difficult. Fortunately, cloud storage services come into play here. These are “online hard drives” – if we want to call them that – thanks to which we can save and share various types of files on the Internet without worrying about their size.

Cloud storage services allow the free upload of several GB of data and are within everyone’s reach. All you have to do is select the files to share, wait for their upload to finish and send the links obtained to the recipients. Great, right? So let’s not waste any more time and immediately see how to send large files over the Internet using these services. You will see, you will not regret it.

Index

How to send large files for free

If you want to know what are the services that allow you to send large files for free , in the next chapters I will point out some that could surely be for you!

WeTransfer

If you want to share large files on the Internet without wasting time, I highly recommend you try WeTransfer , which allows you to upload up to 2GB of data online for free and without registering. A paid version is also available (12 euros / month) including some extra functions such as, for example, the ability to decide after how long to perform the automatic deletion of uploaded files (default is 7 days) and transfer up to 200GB of file.

To try it, connected immediately to its WeTransfer home page and click on the item I just want to send my files . Press the Upload files button and select the files to share. Now fill in the fields Send an e-mail to and Your e-mail (respectively the e-mail addresses of the recipients of the file and yours) and start uploading the data by clicking on the Transfer button . If you want, you can also type a message in the appropriate text field.

Mission accomplished! Now leave the WeTransfer tab open and, at the end of the upload, the service will automatically send the download link to all recipients.

You can also generate a transfer link, without having to automatically send an email to recipients (perhaps because you want to share the link in a messaging chat instead of via email). In this case, click on the icon (…) and activate the box Get the link for the transfer . In this case, you just have to attach the file, add a message (optional) and press the Get a link button , to get the URL.

To download the data, all you have to do is click on the WeTransfer link received and click on the Download button on the web page that will open. No registrations are required.

SwissTransfer

SwissTransfer

Now I want to talk to you about SwissTransfer : a service launched in February 2019 by the Swiss hosting company Infomaniak , which allows you to send up to 50 GB of data online in a very simple way, without advertising , without registration and in full respect of privacy (the data are all archived in Switzerland).

With SwissTransfer there is also the possibility to adjust the validity period (up to a maximum of 30 days) and the maximum number of downloads of the uploaded contents (up to a maximum of 200), protect the downloads with a password and choose whether to send. the contents by e-mail or link . Many choice options that are difficult to find even in paid competitors.

To use SwissTransfer, connected to the main page of the service and click on the ACCEPT button , to accept the terms of use. Then drag the files you want to share online in the box that appears in the center of the screen. Or, if you prefer, click on the arrow icon and select the files “manually”.

Then, choose whether to send the files by e-mail or link : in the first case, fill out the form that is proposed to you with the recipient’s address , your email address and accompanying message . In the second, however, simply type an accompanying message .

Then click on the Advanced parameters item and choose the validity period , the download limit , the language and a possible password for your uploaded files; click on the Transfer button and wait for the upload to finish.

Once the procedure is complete, your files will be available for download according to the preferences you have previously set. If you have chosen sharing via link , you will see the address to be shared with the recipients (which you can copy by clicking on the appropriate button); if you have chosen the one via e-mail , however, you will not have to do anything, as the message with the download link will be automatically delivered to the recipients. You will also receive a notification after the download has been made by the recipients.

In conclusion, I would like to point out that SwissTransfer is also available as an extension for Chrome and Firefox , to always have the service just a click away in the browser. If you were wondering, given that the service is free and without registration, SwissTransfer supports itself thanks to the products that infomaniak sells to companies. The Swiss company, which is managed exclusively by its founders and the employees who work there, also offers other free services, such as ik.me and kmeet.infomaniak.com, designed to increase the popularity of the brand, all in a completely transparent way. and without monetizing user data.

Dropbox

Dropbox

Dropbox is one of the most used cloud storage services in the world. Its main purpose is to store data on an online space and automatically synchronize them on all the user’s devices, but it also includes a sharing function that allows you to exchange large files (or folders) with other people in a very simple way. In its basic plan it offers 2GB of storage while subscribing to a subscription starting from 9.99 euros / month unlocks additional features, as well as increasing the space in the cloud.

It works through a small client, which is a small program to install on your computer that is available for Windows, macOS and Linux, which I told you about in this tutorial of mine. You can also use Dropbox through its web interface reachable at this link . Press the Login button at the top and log in with your Dropbox account or create a new one by following the simple instructions on the screen.

If you want to know how to send large files with Dropbox , after logging in, press the Upload button at the top and select the File item (for single files) or Folder (to upload all the files in a folder). Then locate the files and folders on your computer, select them and press the Open button . At the end of the upload, your files will be present in the Dropbox dashboard: click on the chain icon next to it to immediately get a share link.

You can manage a share of a file or folder by clicking on the icon (…) next to it and choosing the Share option . In the screen that is shown to you, you can see the users who have access to the file and, in case you have a subscription, you can also disable the download or add an expiration to the share.

The shared link shows the preview of the file (however it is not shown for some types of files, such as EXE files). Press the download button ( Download ) to download the file. Easy, am I right? If you have any problems, however, you can check out my tutorial on how Dropbox works.

Other services to send large files for free

JumboMail

In addition to the services I told you about in the previous chapters, you may be interested in others, always free, which allow you to easily send large files. Obviously, like those mentioned above, these are services with free plans but with the possibility of subscribing to increase the size limit of the files to be transferred. Find all the details below.

  • MEGA – this is a popular service that allows you to store and share files with 20GB of free storage space. Subscription plans are also available starting at € 4.99 / month or € 49.99 / year, which extend the space starting at 400GB. More details on MEGA in my tutorial dedicated to the subject.
  • JumboMail – this is a WeTransfer-like service that allows you to generate a sharing link or send an email with attachments up to 2GB in size for free. With a subscription plan, starting from 11 euros / month this limit extends to 20GB.
  • SendGB – is another popular service for sending large temporary files totaling 5GB for free. Unlike many other similar services, it does not have a subscription plan, but a one-time purchase of 1.99 euros to be able to make a single shipment with a maximum size of 20GB.

How to send large files by email

Do you want to send large files directly from your inbox but you don’t know how to do it? Don’t worry, in the next chapters I will explain in detail how to proceed step by step!

How to send large files with Gmail

Gmail

If you have a Gmail email address , you can send large files via Google Drive , Google’s cloud storage service activated automatically on your account. It allows you to share up to 15 GB of data for free, to allow the download of files requires access with a Google account.

To use Google Drive instead of the standard Gmail attachment system (which allows the sharing of files up to 25 MB), connected to your mailbox via the browser, start composing a new message and click on the Google logo Drive located at the bottom right. In the box that appears, select the Upload tab , click on the Select file from device button , select the files to share and press the Upload button : that’s all!

In addition to the above method, you can send large files with Google Drive by copying the share link. I do not recommend this procedure, as the one previously indicated is the simplest and most immediate but, in case you still want to discover other methods to attach a file to your Gmail, I recommend reading my tutorial on how to share files with Google Drive .

How to send large files with Outlook

How to send large files

Even if you have an Outlook.com , Hotmail or Live email address, you can count on a cloud storage service that allows you to share large files and folders online: Microsoft OneDrive . The service offers 5GB of storage space at no cost, but eventually the space can be increased by purchasing the subscription to Microsoft 365 with prices starting from 7 euros / month or 69 euros / year for at least 1TB of space.

To use it from Outlook.com, connected to your e-mail address via browser, start composing a new message by pressing on the New message item located at the top left and select the paper clip icon located at the bottom.

In the box that appears, click on the Search this computer tab , select the large file on your computer that you want to share (it must be larger than 33 MB) and then choose the Upload and share option as a link to OneDrive . The recipient can download data from OneDrive freely, without registering or authenticating in any way.

In addition to the above method, if you want to send large files with OneDrive, that is, directly from Microsoft’s cloud storage service, you can use the sharing mode present in the same. In this regard, I suggest you consult my tutorial on how OneDrive works, through which I have provided you with all the details of the case.

How to send large files with Apple Mail

Download file con Mail Drop

Apple’s email service also allows you to send attachments with larger than standard sizes (for Apple, an email attachment cannot exceed 20MB). In this case, you can use Mail Drop , a feature from Apple for its email service that allows you to upload files to iCloud for sending heavy attachments.

You can send attachments up to 5GB in size with a temporary duration of 30 days (the storage limit is 1TB). All you have to do is use the Mail app on your Mac, iPhone or iPad and compose a new message. Then click on the paper clip icon and attach the files you want to send. At this point, confirm your willingness to use the Mail Drop service and that’s it.

If you want to know more about how to use this service from Apple for the temporary sending of large files, my advice is to carefully read all the procedures that I have indicated to you in my tutorial on how Mail Drop works.

How to send large files with WhatsApp

WhatsApp

On WhatsApp you cannot send large files: just to give you some examples, a document cannot exceed 100MB in size. In this case, you can use external services to be able to transfer the heaviest files without incurring annoying messages that prevent you from sharing.

In this regard, I suggest you take a look at services like WeTransfer , SendGB or JumboMail , to temporarily transfer files, which I told you about in this chapter . In short, you are spoiled for choice on the services you can use to send large files with WhatsApp : simply try one and you will see that you will solve any sending problem through the famous messaging app.

Article created in collaboration with Infomaniak .