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How to send large attachments

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How to send large attachments: You must send your boss a document that he requested by email. However, an important problem has arisen, to which you cannot find a prompt solution: the document in question is too “heavy” in terms of MB and therefore you are unable to attach it to the e-mail. And now? How to do? You certainly can’t make your boss wait, or deliver the files in person by copying them to a USB stick.

Don’t despair: if you want, I’m here, ready to help you and explain how to send large attachments . There are, in fact, some valid solutions, which I will propose to you in the next paragraphs, which will help you in your purpose. I will therefore explain how to send a large file via e-mail through the most popular mail services, such as Outlook, Gmail or Apple Mail, and through some online services that offer temporary storage space to be able to share large files. with other users.

Therefore, I recommend that you get comfortable and take a few minutes to read this guide with complete peace of mind. Pay attention to the steps that I will suggest and I assure you that you will have no problem in being able to carry out this procedure through your email or with any other tool among those I will recommend. At this point I just have to wish you a good reading and a good job!

Index

How to send large attachments via email

The most well-known e-mail services offer integrated tools to help their users send large attachments by relying on their respective cloud storage systems. So let’s see how to send large attachments via email .

How to send heavy attachments with Gmail

The Gmail e-mail service allows the sending of files with a maximum size of 25 MB ; however, this limit can be easily overcome by relying on the specific functionality for uploading attachments via Google Drive , the cloud storage service of the Mountain View giant.

To start, then connect from your PC to the main Gmail page , and access your e-mail box by entering your Google account credentials in the appropriate fields; finally, click on the Next button .

After this step, start composing a new message by clicking on the Write button . Therefore, indicate the e-mail address of the recipient, the subject and type the text of the message.

Once the email is composed, click on the Insert file using Google Drive icon (the icon with the triangular logo ). This will open a new screen: select by pressing the Upload tab and then press the Select file from device button .

Browse the device folders from the navigation window that appears on the screen until you find the file to attach; then click on the Choose button for upload and finally on Upload .

The attachment will then be uploaded to your Google Drive space, and inserted in the e-mail via a link on which the recipient can click (even if he does not have a Google account) and click on the Download icon (with an arrow pointing to the bass).

It is possible to carry out this same procedure also from smartphones and tablets through the Gmail app , available for Android and iOS / iPadOS , and it is almost the same as the one seen just now for PC. However, if you need more information, I recommend reading the guide I dedicated to how to send large files with Gmail, in which I covered the topic in detail.

How to send heavy attachments with Outlook

How to send heavy attachments with Outlook

Outlook , Microsoft’s e-mail service, also allows you to send heavy attachments: if up to 34 MB you can use the default attachment function, beyond this threshold integration with OneDrive , the cloud storage service offered by the giant , is used. by Redmond, which generates a download link to include in the body of the email and allows you to easily send even the largest files.

To use it from a PC , first access the Outlook home page , click on the Login button located at the top right and enter your Microsoft account credentials; then press the Login button again . Now, click on the item New message and start composing the email: indicate the recipient’s address, a subject and the message.

When you are ready to insert the attachment, click the Attach button and then the Search this computer entry . Search for the file in the folders on your device and, once selected, you will see the message How do you want to share this file? . Click, therefore, on the item Upload and share as a link to OneDrive .

Once this is done, wait for the upload to finish and finalize the sending by pressing the Send button : that’s it. All the recipient has to do is click on the link to start the direct download of the file, without any registration or authentication.

Outlook is also available as a mobile app for Android (even for devices without Play Store) and iOS / iPadOS : the procedure to follow in this case is similar to the one seen just now from a PC. For more details read my tutorial on how Outlook works.

How to send heavy attachments with Apple Mail

Apple Mail

Apple ‘s Mail email client , available on both macOS and iOS / iPadOS, offers a tool for attaching large files via the iCloud Drive cloud storage service : it’s called Mail Drop and allows you to exceed the maximum limit of 20 MB with ease on macOS, iOS and iPadOS and upload attachments up to 5GB .

Files attached with Mail Drop remain valid for 30 days, with a storage limit of 1 TB , available even if you don’t have iCloud space.

If you have not already done so, first proceed to enable Mail Drop for the e-mail address from which you would like to send the “heavy” attachment. First of all, start Mail on your Mac, click on the Mail menu (top left) and select the Preferences item from it.

In the new screen that opened, click on the Account tab , click on the e-mail address and then on the Account Information item located in the right menu. In this screen you will find the item Send large attachments using Mail Drop : click on it to put the check mark and activate the functionality.

Now you can proceed to send the e-mail: click on the button with the symbol of a sheet and a pencil , at the top left, and indicate the address of the recipient , the subject and your message in the respective fields. Once this is done, press on the paperclip icon to access the folder navigation screen, search for the file and select it by pressing on its preview.

If the attachment (or the total weight of the attachments) exceeds 20 MB , the operation will be automatically completed with Mail Drop: all you have to do, therefore, is to confirm the sending by clicking on the paper airplane icon in the upper left corner of the screen. Really comfortable, isn’t it?

The Mail app for iOS / iPadOS also uses Mail Drop for sending heavy attachments: to learn more about it, read this guide I wrote about this service and how to use it from all Apple devices.

Other services for sending heavy attachments via e-mail

How to send heavy attachments with Alice Mail

So far I have told you in detail about the most used e-mail services; however, they are not the only ones that offer dedicated functionality for sending heavy attachments.

You may be wondering how to send heavy attachments with Alice Mail or how to send heavy attachments with Yahoo Mail . Well, both services have a specific integrated functionality for this purpose, respectively the Giga Attachments function and the integration with Dropbox and Google Drive .

If, on the other hand, you are wondering how to send heavy attachments with Thunderbird , the famous e-mail client available for Windows, macOS and Linux, know that you do not need to follow any particular procedure, except to configure the program with an account that supports the attachments of big dimensions. Of course, the recipient’s inbox must also support receiving heavy attachments. More info here and here.

How to send large attachments for free

How do you say? Rather than using email directly, would you like to know how to send large attachments for free in an alternative way? No problem: in the next paragraphs I will tell you about some of the most effective and safe tools available online, dedicated to sending large files via e-mail or download links.

WeTransfer

WeTransfer

WeTransfer is a very famous tool accessible for free from the Web for sending large files both via e-mail and via download link, safe, reliable and fast.

The size limit allowed for uploaded files is 2 GB , with a validity period of 7 days ; however, this setting can be customized by subscribing to the Pro version of the service, starting from 12 euros / month .

To start uploading your attachments with WeTransfer, access the home page by following the link I just provided you; confirm your adherence to the conditions of use by clicking on the appropriate button and, if necessary, on the button I just want to upload my files to use the basic version, free of charge.

You will then see the form for uploading files and configuring the sending. First of all, click on the Upload files item to open the navigation window and choose the files to attach; then, proceed to fill in the fields Send an email to with the recipient’s address, Your e-mail with your e-mail address, then the Title of the e-mail. Finally, if you deem it appropriate, you can also indicate a message that will be included in the text of the email.

If you want to get a download link to share, click on the icon (…) : here you will find the item Get link for the transfer , by clicking on which you can change the setting and configure the sending in this mode. For the generation of the link, the only fields to be filled in are the Title of the file and the message , also in this case optional.

Once you have entered all the data required for submission, click the Transfer / Get a link button and wait for the file upload to complete. At the end of the procedure, the sending will be automatic: all the recipients indicated by you will receive an e-mail from WeTransfer containing the download link of the attachments. All they will have to do is click on the link and then click on the Download button in the window that will open in the browser.

If, on the other hand, you have chosen to obtain a link directly, it will be shown on the next page, when the upload is complete: click on the Copy link button to copy it to the clipboard. More info here.

SwissTransfer

SwissTransfer

Another free online tool that I recommend you to use is SwissTransfer : this service, which allows you to upload and send large files up to a maximum limit of 50 GB (or up to 200 files in total), protecting them, if you deem it appropriate, with a password.

The storage of data in Switzerland makes it particularly secure from the point of view of privacy: the files remain available for download for up to 30 days in maximum security, and are then automatically deleted.

No registrations or installations are required; all you have to do is, first of all, connect to the official SwissTransfer page, where you can use the service entirely online.

Press the Accept button to accept the terms of use; then, click on the + button in the center of the page to open a folder navigation window of your device, through which you can select the files to attach by clicking on the respective preview.

Once you have chosen the attachments, you will be shown the form for sending as an e-mail, or link, by clicking on the Link button . Therefore, fill in the appropriate input fields with the necessary information for sending: all the e-mail addresses with which you want to share the files , your address and, if necessary, an accompanying message that will be included in the e-mail together with the download link. For sharing as a link, the only information required is the message, optional.

After this step, you can access the additional settings by clicking on the Advanced parameters item : in this section you can select from the drop-down menus relating to the items Validity duration and Download limit and indicate your preferences for each option and press on the item Protect with a password to choose a password protection.

Once this is done, you are ready to upload your file: press the Transfer button to finish sending and wait for all attachments to be uploaded correctly.

At the end of the procedure, SwissTransfer will automatically send an email containing a download link to all the addresses indicated by you, or it will show you the link itself which you can copy by pressing the appropriate button and share with anyone you wish.

Other services send large attachments for free

SendAnywhere

In addition to the solutions that we have just proposed, the Web offers many other similar tools, from which you can choose the one that best meets your needs: I list them below, with all the fundamental information on how to make the most of them.

  • Cloud storage services – a very useful tool for sharing heavy files, with different limits depending on the service chosen and the plan subscribed: Google Drive , OneDrive , iCloud Drive and Dropbox can also be used separately from e-mail. All you have to do is log into your personal space, where you can securely upload files and share them with anyone you want.
  • Jumbomail – this online service works similarly to the ones I recommended in the previous chapter: it allows the sending of attachments via e-mail or link up to a maximum of 20 GB . Plus, with one of the paid plans, it also offers 500GB of storage.
  • Snapdrop – if you prefer a more immediate solution, you can rely on Snapdrop, which allows file sharing from one device to another via the local network, a feature that guarantees privacy and maximum speed. To use it, simply connect to the main page on both devices, choose the file to send, and consent to the transfer and download on the recipient’s device. Find more details here.
  • SendAnywhere – SendAnywhere also offers an excellent service for sending large files via e-mail, link or QR code, free of charge and without any registration, up to a maximum of 10 GB or more with the Plus version. , also available as an app for Android on Play Store or alternative stores, iOS / iPadOS , Windows and macOS .