Skip to content

How to send a Word document via email

Rate this post

How to send a Word document via email: You have just finished writing an important research for the school and you have saved the document in question in Word format. Eager to hear the opinion of your fellow student about it, you have therefore well thought of sending him everything by e-mail. Too bad for the fact that not having particular familiarity with attachments, and especially with the type of file in question, you do not have the slightest idea how to do it.

How do you say? Things are exactly like this and would you like to know if I can give you a hand on what to do or not? Of course yes, God forbid, I’m here on purpose. Spend a few minutes of your precious time reading this tutorial entirely focused on how to send a Word document via email and you will see that in the end you will no longer have the slightest doubt about what to do.

I anticipate immediately that, contrary to appearances and beyond what you may think, you will not have to do anything particularly complex. Furthermore, I inform you that you can do this by sending a “traditional” email or by acting directly from Word, as well as by using third-party Web services used precisely for the purpose in question. Come on, therefore, let’s not waste any more time chatting and let’s get busy. Enjoy the reading!

Index

Send a Word document via web mail

To begin with, let’s try to understand how to send a Word document via email using the most popular email services accessible via the Web: Gmail , Outlook.com and Yahoo Mail . You will find everything explained in detail below. As mentioned at the beginning, the procedure to be carried out is quite simple.

Gmail

If you have a  Gmail account  and want to send a Word document as an attachment, the first fundamental step you need to take is to connect to  the main web page of the service and log in (if necessary) with your credentials. Then start composing a new e-mail by pressing the  Write button , located at the top left.

The window for composing a new e-mail will open (in the lower right part of the screen). Then enter the recipient’s e-mail address in the Recipient field  and the subject in the Subject field , then type the body of the message in the appropriate area, the one located further down.

Proceed now by going to attach your Word document. To do this, click on the paperclip icon  on the bottom toolbar and select the file from your computer. Note that attachments with a maximum weight of 25MB can be sent .

If you need to send a heavier Word file or if you have saved the document on Google Drive , Google’s cloud storage service, you can use the latter to send the document. To do this, presses on the Google Drive icon , which is always on the toolbar at the bottom, select the Upload tab in the window that opens, drag the document to be sent by email over it and click on the Upload button  located at the bottom left . If the document is already in Google Drive, select it from the My Files tab in the window that opens.

To conclude, wait for the upload of the selected files to be started and completed, then press the  Send button at the bottom left of the window for composing the message. Done!

Outlook.com

How to send a Word document via email

If, on the other hand, the Web mail service you use is  Outlook.com , you can send your Word document as an attachment by first proceeding as follows: connect to  the main page of the service and log in to your account (if necessary), then press the New message button located at the top left, to start composing a new e-mail.

Once the screen for composing a new message is displayed (on the right side of the page), type in the  To field with the recipient’s e-mail address and in the Add a subject field  the subject of the message. Then type the body of the message in the box below.

To attach the Word document, on the other hand, click on the button with the  paper clip  located on the toolbar at the bottom and select, from the menu that opens, the item Search in this computer  (to get the Word file from the PC in use) or the Search item in the cloud paths  (to get the Word document from OneDrive , Microsoft’s cloud storage service). When doing this, keep in mind that the attachment size limit for local files is 34 MB , while for those uploaded from OneDrive it is 2 GB .

Finally, send your message by clicking on the Send button located at the bottom left. It was simple, wasn’t it?

Yahoo Mail

How to send a Word document via email

If, on the other hand, the e-mail service you use is  Yahoo Mail , to send a Word file as an attachment you must first visit the main page of the service and log in to your account (if necessary). Then start composing a new message by clicking on the  Write button  located at the top left.

In the screen that is shown to you, fill in the To field with the recipient’s e-mail address and the  Subject field with the subject of the message. Then use the field below to type the body of the message.

To attach the Word document, instead, click on the button with the paper clip  on the toolbar at the bottom, then select the reference file from your computer. Note that the maximum allowable size for attachments cannot exceed 25MB .

Finally, click the  Send button located at the bottom left of the screen and your email will be sent immediately. Easier done than said!

Send a Word document via email client

How to send a Word document via email

You do not usually use your e-mail account through its interface accessible via the Web and would therefore like to understand how to send a Word document via e-mail using a client , for computers (eg Outlook on Windows and Mail on Mac) or for smartphones and tablets ( eg. Gmail on Android and iOS)? No problem, I can explain how to proceed even in this case.

Regardless of the software or app used, the operations you must perform are always the same: start the client, press the button to compose a new message (usually the one with the pencil ), type the e-mail address of the recipient, the subject and the body of the message and press the button to  add the attachments (usually the one with the paper clip ).

Then select the Word file saved on the device you are using and press the button to proceed with sending the message (in most cases it is the one with  the word Send or with the envelope for the letters ). That’s all!

Workarounds for sending a Word document via email

If you can’t (or don’t want to) send your Word document through the email service you usually use because the file size exceeds the allowable size or maybe because you don’t currently have access to your email inbox, you can still be able to company by relying on some alternative tools and services . To find out more, please read on.

Word

How to send a Word document via email

Did you know that it is possible to e-mail a DOC or DOCX document directly from Word (both the software version and the online version)? No? Well, now you are aware of it and if you are interested I can also explain immediately how to do it.

If you are using the Word application on your computer, once you have written your document, presses the File item located at the top left, select the word  Share from the menu that opens, then that E- mail and the Send as attachment  option . Then fill in your e-mail message with the Word file as an attachment using the client in use on your computer. Alternatively, you can select from the aforementioned menu the option Invite users> Save to the cloud to send an email with the link to the document on OneDrive to whoever you should.

If you are using Word Online , after having drafted your document, click on the File menu located at the top left of the page, select the Share item from the menu that opens and then the Share with other users option . In the window that will be shown to you at this point, type the recipient’s e-mail address in the To field , the message you want to attach to the mail in the Add a short note field and indicate whether you want to authorize the recipient to edit the document or not by clicking on the link Recipients authorized to changeand making your choice through the relevant drop-down menus. Finally, click on the Share button .

WeTransfer

How to send a Word document via email

As an alternative to the solutions already mentioned, you can send your Word document by e-mail by relying on  WeTransfer . Haven’t you ever heard of it? Strange, he is very famous. However, let’s fix it right away. This is an online service that allows you to send files with a maximum weight of 2 GB via email , free of charge and without registering. Eventually it is also available in a paid variant (costs 12 euros / month or 12 euros / year) which allows you to send files up to a maximum size of 20 GB.

To use it, connected to the home page of the service, press the button  Take me to the Free version  and, in the new page displayed, click on the  Add file button  (on the left) to select the Word document to be sent by mail.

Then fill in the fields  Send an e-mail to  and  Your e-mail  indicating, respectively, the e-mail address of the recipient and yours. If you want, you can also type a message in the appropriate Message field .

Then, send it all by clicking the  Transfer button . The person to whom you sent the file can then download it by pressing the appropriate button attached to the email that will be delivered.

Filemail

How to send a Word document via email

Another service that can be convenient for you to perform the operation covered by this guide is  Filemail . It is a free resource, accessible directly via browser and thanks to which files with a maximum total weight of 2 GB can be shared via e-mail . It is very intuitive and works from any browser and operating system.

To use it, connect to the home page of the service and type both your e-mail address in the  From field (e-mail) , then enter the e-mail address of the person to whom you want to send the Word file in the  To field (and- mail) . Then enter the subject of the message in the  Subject field and use the Message  field   to type an accompanying message.

Now, you need to select the file you want to send. To do this, click on the  Add file button  located at the bottom and “fetch” the Word document from your PC. Alternatively, drag the reference file to the Drop files / folders here field at the bottom left. Finally, press the  Send button  and the message will be sent immediately.

The recipient will be sent an email from Filemail and by opening it and clicking on the link in it, they will be able to download the Word document uploaded previously. It should be noted that the download of the document sent can be performed for a maximum of ten times and within three days from the upload date (after which it will be removed from the service servers).