How to recover archived emails from Gmail: You have received a new email on Gmail and, in an attempt to read it, did you archive it by mistake? You have archived several messages on Gmail, now you would like to retrieve them because you need some information contained in them, but you don’t know how to do it? If this is the case, you don’t have to worry, because I have all the answers you are looking for.
In fact, in today’s guide, I’ll show you how to recover archived emails from Gmail in a few simple steps. I will explain, first of all, how the Gmail archive works and how to easily find messages hosted on the service. Next, I will explain how to retrieve a message from the web version of Gmail and from its app for Android and iOS.
How do you say? Can’t wait to start reading the tips I’ve prepared for you? In that case, let’s not waste any more time and get started right away. All you have to do is sit comfortably and dedicate only a few minutes of your free time to me, so that you can learn all the information you need and reach your goal. All that remains for me is to wish you good reading and, above all, good luck!
Before addressing the topic on how to recover emails stored on Gmailit seems to me appropriate to clarify the functioning of theArchive of the famous Google e-mail service. You must, in fact, know that the Gmail archive (as well as that of the other e-mail services) has the purpose of storing all the emails that you do not want to be displayed in the folder of the incoming mail but, at the same time, they don’t want to cancel.
In fact, you can also archive messages in other folders, such as those included in the Mail sentbut extracting them from the archive they will still be moved to the folder of the incoming mail.
The search for messages stored in Gmail takes place using a special search engine included in the service, which I will talk about in the next chapters. In this regard, however, I want to suggest some operators that you can use to optimize your searches.
First, you can use operators from:, to:, cc: And bcc: to identify the sender or recipient of a message. These operators accept both the user’s display name and their email address. You will then, for example, type the string from: salvatore to locate all messages from the Salvatore user.
Another useful operator is subject: which allows you to search only in the subject of emails. As for the information in the body of the message, the operator might be useful has: which must always be accompanied by an argument, such as those indicated below.
- has: attachment requires only messages with an attachment to be displayed;
- has: drive requires that only messages with a file be displayed Google Drive attachment;
- has: document requires that only messages with a file be displayed Google Docs attachment;
- has: spreadsheet requires that only messages with a file be displayed Google Sheets attachment;
- has: presentation requires that only messages with a file be displayed Google Presentations attachment;
- has: youtube requires that only messages with a video of YouTube
As for attachments, you may also be interested in the operator filename:which allows you to search for all emails that contain a particular extension (for example filename: txt) or a specific file (for example filename: filename.txt).
Considering attachments, a message can have a certain size in bytes. In this regard, you can use the operator size:which shows either all messages exceeding a specific byte size, or those named smaller: or larger: which search for messages smaller or larger than an indicated size, respectively. Eg, size: 5242880 show all emails exceeding 5MB.
Finally, I also recommend the time operators after: And before:, which allow you to filter messages based on a specific time interval. Please note that the date format is the US one yyyy / mm / dd, that is, first the year, then the month and finally the day. You can write, for example, after: 06/01/2019 to filter all messages received after 01/06/2019.
Retrieve emails stored on Gmail from PC
Retrieve archived emails on Gmail it is not a difficult operation. If you are acting as a computer, through the Web version of Gmailyou can retrieve your e-mails through the procedures that I will show you below.
First, open the browser you usually use to browse the Internet and go to the website mail.google.com. Once this is done, log in with your Gmail account, following the procedure shown on the screen. If you have any doubts about the login procedure, I suggest you read my guide on how to enter a Gmail account.
On the main Gmail screen, use the search bar located at the top, called Search the mail, to type some terms contained in the message, which can help you locate the emails you are looking for. To make it easier for you, you can use operatorswhich I told you about in previous chapter.
Alternatively, via the left sidebar, click on the items More> All messagesto access the list of emails in your email account, including archived emails.
When you have located the email you want to recover and then move to the folder Incoming mailright-click on it and, in the context menu, select the item Move to Inbox. Alternatively, open the email, click on it and then press the icon Move to Inboxwhich you find in the bar at the top.
If you have followed the procedures I have indicated to the letter, your message will be available in the folder Incoming mail. It was simple, wasn’t it?
Retrieve emails stored on Gmail from smartphones and tablets
If you manage your Gmail mailbox using the appropriate app for Android or iOSknow that you can retrieve an archived email in a very simple way, similar to the one already described in previous chapter of the tutorial.
First, launch the app Gmail (whose icon, in the shape of an envelope, is located on the home screen) and, if you have not yet logged in, add your Gmail account by logging in with your credentials. If you have any doubts in following the on-screen procedure, you can consult my guide dedicated to the topic.
Now, on the main screen of the app Gmailuse the search bar at the top, Search the mail, to type in terms that can help you find what you are looking for. For example, you can indicate some words that you remember were present in the body of the message or you can use the operatorsof which I spoke in a previous chapter.
Alternatively, you can locate it directly inside the folder All messageswhich you can reach by clicking on the icon ☰ and selecting the item All messages.
After you have identified the archived email you want to recover, tap on it and press onthree dots icon, located at the top right. Among the items that are shown to you, come on Androidselect the one named Move to Inboxwhile on iOSchoose the one named Move to Inbox.
Alternatively, you can move an archived email directly from the message list by keeping your finger pressed on the email and tapping the three dots icon at the top. In the box that appears, select the item then Move to Inboxon Android, or Move to Inboxon iOSAnd that’s it.