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How to print without a printer

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How to print without a printer: Yours printer decided to “leave you in the lurch” at the last moment and, well aware of the importance of the document you had to print, you are now looking for a quick solution to solve this problem (and to prevent such situations from happening again in the future ). Don’t worry: if that’s the case, I can explain how to get out of this emergency situation.

You should know that there are now numerous methods to start printing without physically having a printer at your disposal. What am I referring to? For example, you can configure a remote printer for access via the cloud or, again, you can connect to your office printer using the corporate VPN. In the worst case, then, it is possible to print the document in PDF format and request it to be printed from a file in the nearest stationery shop.

So, if you are interested in deepening the subject and understanding in detail how to print without printer, you would do well to carefully read the contents of this guide of mine: as I explained to you a little while ago, there is no shortage of solutions and, in the lines below, I will take care to illustrate them all in detail. That said, there is nothing left for me to do but wish you good reading and good luck for everything!

How to print a document without a printer via the cloud

If you have the ability to access an Internet-connected printer, it offers compatibility with one or more cloud servicesyou can use the latter to print your documents even when you are not physically close to the printing device.

The operation of this system is very simple: in most cases, it is sufficient to create an account with the cloud printing service chosen and configure the printer (which naturally must be connected to the Internet) using a specific internal service, a software to be installed on the PC or an application for smartphone / tablet. Once this step is complete, you can send your documents to print from anywhere, using a program, app or browser extension.

Among the most popular printing services, they include Directprint, LRS. PaperCut, PrinterLogic And Printix. Subscription to the latter is mostly paid (with the possibility of free trial) but compatibility is guaranteed with connected printers from all the most popular and well-known manufacturers (HP, Brother, Lexmark and so on).

Furthermore, some manufacturers offer the possibility of using a “proprietary” cloud printing service, which can be configured from within the printer itself or from its administration interface and used completely free of charge. This is the case, for example, of HP ePrint / HP connected: the cloud interface made available by HP, compatible with a large number of connected printers (here the list of supported models), which allows you to send printed documents via e-mail.

In order to activate the service, you must have physical access to the printer, at least during the first configuration phase; fulfilled this requirement, if you have a printing device equipped with LCD screenpress the icon or button HP ePrint or go to the menu Settings> Web Services Configuration of the printer.

When the notice regarding the activation of the web services appears, answer affirmatively and follow the instructions provided on the screen to complete the configuration of the cloud service. Following this operation, one will automatically print information page indicating the parameters to be used for sending the documents, including theprinter email address.

If, on the other hand, you are using a printer without a display, first connect to the HP official guidepress the button in the shape of magnifying glassenter the first name of your printer in the appropriate text box and search, among the proposed results, the instructions for print a self-test page or for print a configuration page. So follow the proposed steps and take note of theIP address printer, which you will need to use shortly.

How to print a document without a printer via the cloud

Once this step is completed, connected to the same Wi-Fi network to which the printer is connected via a smartphone, tablet or PC and type, in the address bar of the browser, theIP address printer, followed by pressing the key Enter; if a window relating to the website certificate is displayed, click on Go on.

Now, hit the button Web Servicesthen the button Activate / Enable and follow the on-screen instructions to continue; once this procedure is completed, the information page containing theemail address to be used for sending documents.

From now on, you can print files through your HP device, anytime, anywhere, simply by sending an e-mail message to the address stamped on the summary page printed above (the one ending in @ hpeprint.com / @ hpconnected.come.g. abc123@hpeprint.com). Of course, it is imperative that the printer is turned on and connected to the Internet.

The email sending the document / documents, at the time of writing this guide, must be composed as follows.

  • Recipient: the printer email address.
  • Object: the word or phrase you prefer (the printer may reject emails with an empty Subject field).
  • Attachments: the documents to be printed, up to a maximum of 10 elements. You can attach text documents (.txt), PDF files, Word documents (.doc and .docx), PowerPoint (.ppt and .pptx) and Excel (.xsl and .xslx) and images (.jpg, .png, .bmp, .gif and .tiff).

Each e-mail message it must not exceed 10 MB of size, attachments included; Furthermore duplex printing cannot be usedyou can print maximum one copy of each document at a time And the color profile cannot be changed for the print.

For more information on HP ePrint, I suggest you read my guide on how to print from mobile to HP printer, in which I have covered the subject in great detail.

How to print without a printer via network / VPN

How to print without a printer via network / VPN

Another technique that can be used to print without a printer involves the use of a network printer configured in a VPN server. If you had never heard of one, one virtual private network (or virtual private network) is a network accessible only to authorized users, using the Internet as a means of communication. In practice, it is a sort of “LAN network” which can be accessed via the Internet, exactly as if you were in the physical location of the network itself (more info here).

The configuration VPN it is often used in a company environment to allow secure access to PCs and devices to employees of the company itself, even if they are not physically located inside it: using this technique, it is also possible to connect to a remote printer and send documents from print to the latter, from wherever you are (provided you have the credentials to access the VPN, of course).

However, configuring a system of this type is not immediate: first of all, it is essential to have a router with VPN support or a PC that can act as a server (to which the printer is then connected). Once you have created it, you need to configure access to the VPN from your PC, smartphone or tablet: once connected, you can use the printer connected to the VPN like a network printer.

If you are interested in learning more about the subject, I recommend that you carefully read my guide on how to create a VPN, in which I explained how to create a virtual private network and how to connect to it through the most common desktop and mobile platforms.

How to print without a printer via online services

How to print without a printer via online services

Don’t have a remote printer that you can use via cloud services or VPN? In this case, the simplest method of print without printer involves the use of a online servicethat is a platform that allows you to print your documents and receive them directly at home, by ordinary mail.

Although this represents one of the simplest and most accessible solutions, it is certainly not a very cheap method (sending a document can cost even more than € 5, net of printing costs) and not very attentive to privacy: the files, in fact, are handled and processed by professionals whose identity you cannot know, nor trace them back in any way. For this reason, I recommend that you rely on such a solution only for printing photo, images and, in general, of content that is not sensitive or not strictly connected to your personal information.

There are so many online printing services, each with its own characteristics and prices: for a more complete overview on the subject, I refer you to reading my guides on how to print online and how to print photos online.

How to print to PDF

How to print without a printer

If none of the above solutions are applicable to you, I recommend that you print to PDF your document, upload it to a USB stick and physically go to one stationary store or in one copy shop which offers file printing service. I advise you to proceed with printing in PDF to avoid compatibility problems, due to any file formats that may not be readable by the “insiders”.

Not sure how to print to PDF files? Let me tell you how to do it right away. To get started, open the original file within the appropriate program (Word for .docx files, Windows 10 / macOS Photos for images, and so on). Now, call the command for the Press from the program menu and, if you use Windows 10select your printer Microsoft Print to PDF among those available and click on the button Print / Save to proceed with saving the document.

If, on the other hand, yours is a Maclocate the drop-down menu PDF located in the lower left corner of the print window, select the item Save as PDF and select the folder where you want to export the document. If you feel you need help completing these steps, please take a look at my guide on how to print to PDF: it could be very useful.

Once you have your PDF, transfer it to a USB stick, go to a stationery / copy shop and ask the person in charge to print the document contained; generally, the cost of a print is equal to that of a photocopy. Also in this case, keep in mind that a third person will view the contents of the file: therefore, pay close attention to the type of documents to be printed, in order to avoid hassle and potential privacy injuries. Don’t say I didn’t warn you!