Skip to content

How to free up space on Gmail

Rate this post

How to free up space on Gmail: Important conversations, spam, promotions, business emails: in your inbox Gmail there is really everything, so much so that space has begun to run out and cause some problems. The idea of ​​deleting emails one by one and, consequently, of having to choose which ones to delete, however, does not excite you and you would like to find some faster method to do cleaning.

That’s how things are, right? Then don’t worry, this is a common problem. Space on Gmail, at first, may seem like a lot but reaching its limit is not that difficult, especially if you use the free plan offered by the service. Solving the problem, however, is just as simple.

In fact, in today’s tutorial I’ll show you how to free up space on Gmail in a few moves, effortlessly and above all quickly. In this regard, you should know that there are several methods to achieve this, all of which are illustrated in the next lines. How do you say? Do you want to get to work right away? So stop the chatter and roll up our sleeves, there is an email box to clean!

Preliminary information

Gmailas you know, it is an excellent email service that works directly from the browser and allows you to archive your emails up to a maximum of 15 GB. This storage space belongs to Google OneGoogle’s cloud storage service that you can use to store, share and synchronize your data.

To make you better understand what we’re talking about, Google One is what you use for your docs on Google Driveto save / synchronize app data for Android (e.g. WhatsApp backups), to save photos / videos on Google Photos (in case you have decided to archive the files in original quality; archiving in compressed format does not go to erode the space of Google Drive) and more.

The emails, photos and documents stored in Gmail therefore converge within the 15 GB made available by the free plan of Google One, ensuring that the space runs out sooner than it should. If there aren’t that many messages in your Gmail inbox, the problem could lie in another of the services or apps you use with Google One.

In case you don’t want to delete the various files that populate your space on Google One, you can simply decide to buy a larger storage plan, such as Google One 100 GB (€ 1.99 per month or € 19.99 per year), Google One 200 GB (2.99 euros per month or 29.99 euros per year) or Google One 2 TB (9.99 euros per month or 99.99 euros per year). Otherwise, to solve your space problems without putting your hand to your wallet, you can follow the advice I am about to give you.

How to free up space on Gmail

Free up Gmail space

After the necessary initial premises, the time has come to proceed with the actual cleaning of the space on Gmail. To perform this operation, you can act directly from yours email box (using some strings of code to insert inside the search bar, or folders) or you can act from Google One.

Acting directly from Gmail, you can do them filtered searches based on dateat the size of attachments or other factors. By acting from Google One, however, it is possible to manage the entire storage space of Gmail, Google Drive, Google Photos, etc. Whatever method you decide to use, you will find everything explained in detail in the next paragraphs.

Items deleted

Items deleted

The first step I recommend you take for make room in the Gmail inbox consists in going to act on all those elements that have been moved to the Recycle Bin but are not yet deleted. To do this, you can use several methods.

The first, and the simplest, is to access your inbox, scroll through the categories in the left menu and manually remove the emails inside the folders. Spam And Trash canpressing on the items Delete All Spam Messages Now / Empty Trash Now.

Alternatively, to also check the deleted files present in Google One and to have a more complete cleaning of the storage space, connected to the Google One main page and, if necessary, log into your account: to do this, press the button Log inselect the your account among those in the list, enter the Password in the space provided and finally press the button Forward.

At this point, click on the icon Space (the one marked with a cloud, in the menu on the left). If, on the other hand, yours Google account is already connected, click directly on the above icon. In the new page that has opened, look for the box named Take back your space and press the link Free up account space. By doing so, you will be redirected to a new page within the panel Storage Managementthrough which you can fully manage your storage space.

Scrolling down the page, in fact, you can find the section Items deleted and, again below, the list of all the elements deleted by the various Google services. At this point, click on the item Review and release [quantitativo spazio] related to the service you want to clean up, select them one by one or click on the item Delete everythingto delete them in bulk.

Please note, however, that once this is done you will not be able to recover them from the Recycle Bin, as it is a permanent deletion.

Big items

Eliminate large items

Even the emails that contain heavy attachments weigh on the available storage space. In fact, a good way to clean your Gmail mailbox is to delete these messages (if they are no longer needed, of course). Doing so is quite simple and, even in this case, it is possible to act both directly from the mailbox and from Google One.

In the first case, log in to Gmail and, in the appropriate search bar placed at the top, type the words has: attachment. This will filter and display all emails that contain an attachment.

With i keyboard shortcutsplaced below the search bar, you can also filter your emails in an even more targeted way, deciding to view those that contain a PDFa Documentan ‘Imageone Presentation or use the date or the sender as a filter.

Another function is the Advanced Searchwhich you can find after the quick access keys, as a last option: once you click on the homonymous item, a box will open in which to insert, for example, some keyword to search within the emails.

To speed things up even further, you can use strings larger: 1Mto search for emails with attachments larger than 1 MB (being able to insert other sizes, of course) or before: 01/01/2020, to find all emails prior to the indicated date. Once the messages to be deleted have been identified, select them (by checking the relevant boxes) and press the icon Trash canto move them to the Trash (which you will then have to empty, as seen above)

If you prefer to act from Google Oneaccess the page principal of the servicego to the panel Storage Management and scroll down the page to the item Great Elements. Below, you will find, broken down by service, all the large items that can be deleted to save space.

Then click on the item Review and release [quantitativo spazio] and proceed with the removal of Large attachments of Gmail, Large files in Google Drive e Great photos and videos in Google Photos. Easy, right?

Other elements

Delete other items

There are additional items that can be deleted from Gmail and which often escape routine cleaning activities. For example, you can check the section Categories of your Gmail mailbox (accessible via the menu on the left) and analyze the categories Social, Updates, Forum And Promotions to find out if, within them, there are unwanted emails to be deleted.

To delete the messages in question, press on category name to clean up, check the boxes of all the emails you want to delete and click on the button Delete (the trash). Alternatively, click the icon Select (the square) and choose, from the menu that opened, the item Everyonethen press on the item Select all [numero] conversations featured in [Categoria]to delete all the emails present.

The last element that takes up space is constituted by unsupported videos featured on Google Photos. In short, these are videos that the storage system cannot play: to delete them, you can go to Google One and, at the bottom of the page relating to the panel Storage Managementsearch for the item Other elements. Press, therefore, on the item Review and release [quantitativo spazio] and proceed with the removal of the videos not viewable.

How to free up space on Gmail for Android

Delete Gmail app cache

You use a device Android with integrated Google services and you’re wondering how to free up space on Gmail? Well, you can follow all the suggestions I gave you above, but in addition you can also free up space on the device memory, by going to clear the cache Gmail app.

In practice, it is the elimination of a set of temporary files that take up memory space and are used to speed up access to certain information. To proceed with deleting the Gmail cache files, take your smartphone (or tablet) and tap on the icon Settings present in the Home screen or in drawer of the device.

Then click on the item App (if necessary, twice in a row) and, in the new screen that has opened, presses the icon of Gmail. At this point, tap on the option Memory and, in the new screen that opened, press the button Clear cache.

In this way, the cache will be deleted and space on the memory of your smartphone or tablet will be recovered.