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How to finish an email in English

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How to finish an email in English: You have just finished writing a wonderful email in English for work, to ask about a service or product from a foreign company, or simply with the intent of contacting a distant friend you haven’t seen in a while. You have also reread it several times, and you feel very satisfied with your work: now, however, you would like to conclude everything with a farewell sentence suitable for the context, but this last phase is putting you in a bit of a crisis.

Well, you must know that in this respect the English language, as well as the Italian one, refers to pre-established formulas, which differ according to the register used in the communication: it is therefore essential to know them well and learn the correct way to insert them at the bottom of the message to avoid leaving a bad final impression on your interlocutors.

Do not worry, however, you are one step away from completing your task: in fact, I have specially created this guide to show you how to finish an email in English , and in this regard in the next paragraphs you will find several examples of expressions commonly used to say goodbye properly, both formal and informal, with an explanation of the various situations in which it is appropriate to use them. So, are you ready? Perfect, in this case I just have to wish you a good continuation!

Index

How to finish an email in formal English

Your job or the various activities in which you are involved often lead you to have to write e-mails in very formal English . You do not encounter particular problems in drafting the content and managing the structure of the letter, but when you arrive at the conclusion you are always a little hesitant: the problem, in essence, is that you do not know how to finish an email in formal English and leave you while maintaining a style in keeping with the rest of the letter.

I fully understand your difficulties and the need, dictated by the circumstances, to use correct expressions and at the same time suitable for the context : on the other hand it is a fundamental part of the email, in which the intention of the message and which, therefore, becomes essential for the purpose of correct communication.

First of all, in fact, it is essential to have a clear purpose of the message, and to define whether it is a request for information , assistance or, vice versa, a communication in which you are available for any further contact, or again, for example , thanks for any services requested.

Below, to make things easier and more intuitive, I report some formulas particularly used in the contexts just described, with some important considerations on their use in the margin.

  • For further information, please don’t hesitate to contact me (or us if you are addressing us as a company, office or sector) – this is certainly one of the most professional and most popular solutions if you want to show full availability for a possible subsequent contact aimed at clarifying certain aspects of the content. Alternatively, the expression If you need any additional assistance, please contact me (or feel free to contact me ) can also be used or be made even more formal using the formula Should you need any further information, please do not hesitate to contact us .
  • Thanking you in advance – in this case the farewell, very simple and direct, serves to thank the interlocutor in advance in relation to a request contained in the body of the message. If necessary, it can be replaced by the phrase Thank you for your cooperation , also in order to express gratitude for any support already provided or, in the same way, with Thank you for your help in this matter .
  • Thank you for your consideration – reflects our local expression Thank you for your attention , suitable in many circumstances to express gratitude simply for taking the time to read the message. It can possibly be integrated with the expression We look forward to hearing from you soon .
  • Please reply as soon as possible or I would appreciate your reply at your earliest convenience – if you need a reply by return of post these are undoubtedly the most suitable formulas, to which it will necessarily be necessary to integrate a motivation regarding the urgency encountered.

To follow, of course, it is essential to say goodbye with a greeting before affixing your signature. There are many solutions available, but there are some practices that should be referred to in order to understand how to start and finish an email in English : for example, if you have introduced the letter with the formula Dear followed by the name of the recipient , in this case it is It is appropriate to conclude with the adverb Sincerely , or Yours Sincerely (the latter preferable if the person in question is already known). The Yours faithfully version , on the other hand, is widely used and appreciated in the UK .

Finally, the Kind regards or Best regards formulas can represent a versatile solution , not excessively formal but still able to give a professional character to the context.

How to end an informal English email

informal letter style writing

If you are wondering how to end an email in informal English as you are addressing a known person who you want to greet in a natural and not detached way, below I show you some formulas that you can choose based on the level of confidence and the type of relationship. that you entertain with the latter.

On many occasions it is possible to use without problems the traditional expressions of the spoken language that will be quite familiar to you, such as See you soon (see you soon), Take care (take care of yourself) or Thanks again to reiterate a thank you already expressed in the body of the message.

If you are telling a distant person your vicissitudes, you could end the speech with the formula That’s all for now or Well, no more news at the moment , perhaps completing the message with phrases like I’m really looking forward to seeing you again (can’t wait to see you again) or I’ll write again soon .

If, on the other hand, you are trying to understand how to end an email in informal English but maintaining a more respectful style as a function of a not particularly close relationship, I suggest you simply use Best Regards , Kind Regards , Regards , Best wishes or even All the best (widely used in the USA ).

If you wish to extend greetings to other members of the interlocutor’s family, the expression Give my regards to (followed by the person’s name) is perfect for this purpose, while a more confidential variant is Say hi to (always followed by the name). On the contrary, to show strong affection and closeness towards the recipient, use expressions such as Love , Lots of love or Hugs without problems . To conclude, the graphic symbol XOXO is also widely used in English-speaking countries , particularly in vogue among the youngest and corresponding to our expression Kisses and hugs .

How to conclude a commercial email in English

type on your computer

Is your business oriented towards sales , after-sales assistance or the purchase of goods and services , and lately you often have to deal with an international clientele who prefers the use of the Albion language? Well, in this case, to understand how to conclude a commercial email in English, you can certainly refer to many of the formal expressions I told you about in the dedicated chapter .

If the communication is intended to solicit a response from the recipient, I also advise you to use the formulas Please let us know as soon as possible , or alternatively Please send your reply to / Please contact (followed by the name of the commercial reference from to contact).

Have you used the word Thanks too much and are looking for options to make the leave less trivial? You can try to greet with formal expressions like Appreciatively / With appreciation / Respectfully / With gratitude or, again, Cordially if you have already had several email exchanges with the other person in question and want to make the farewell less pompous.

How to finish a presentation in English

slide presentation

If you want to learn how to finish a presentation in English , a good solution could be to summarize the main points of the speech just addressed: in this sense I suggest you use the introductory formulas In conclusion, let me sum up the main points , or, more briefly, In brief / To sum up / In summary , then quickly summarizing all the salient parts of the topic you have just finished explaining.

You can also eventually conclude by expressing some final considerations, presenting them with the phrase I want to leave you with this final thought , or with the phrases By and large (In general), All in all (All in all), On Balance (Tirando le somme) or simply In conclusion .

If the presentation includes a final space reserved for any questions from the participants to clarify the various aspects of the topic dealt with, you can use the expression Now I’d be happy to answer any questions (or to take any questions). If, on the other hand, you wish to simply end the presentation by thanking those present, the formula Thank you for your attention , possibly followed by the wish that you have been helpful in understanding the topic, for example I hope you ‘re a little clearer now (I hope you have a clearer idea now), it lends itself perfectly to the purpose.

We have come to the conclusion of this article: I sincerely hope to have been of support in this small task, and to have given you the opportunity to conclude your email in the best possible way. How do you say? Are you seriously considering perfecting your written and spoken English as your work or supplementary activities often lead you to have to communicate in this language? In that case I think you will find an online English course particularly useful, such as Skyeng which with its 160,000 students , 11,000 teachers and 115 courses available, including those for professional English, IELTS exams.(International English Language Testing System) and TOEFL (Test Of English as a Foreign Language), is one of the most complete online English schools ever.

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At the end of the courses, an exam takes place which, if passed, allows you to obtain a certificate that confirms your level of knowledge of the English language on the CEFR scale ( Common European Framework of Reference for Languages , also known in Italy as the Common European Framework of Reference for knowledge of languages ).

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