Skip to content

How to export Outlook contacts

Rate this post

How to export Outlook contacts: After so many months spent with Microsoft Outlook, have you decided to change your e-mail program but don’t want to lose all your old contacts? Have you also installed Outlook on your home PC and want to have the address book with all the addresses in the office there too? Nothing easier.

You should know that Outlook includes a feature that allows you to export your address book contacts to CSV or VCF files, which can then be imported into other programs, e-mail services or other Outlook installations to transfer all your contacts in a handful. of clicks. Find out in detail how thanks to the guide on how to export Outlook contacts I’m about to propose to you.

In the tutorial I will use Outlook 2016 for Windows and macOS, which at the time of writing is the latest version of the famous Microsoft software. In any case, the indications in the article are to be considered valid for all the most recent versions of the program. I will also mention the steps to follow on older editions of Outlook and explain how to export contacts from the Outlook mobile app and its web version, In short: whatever version of Outlook you intend to use, keep reading and you will find the answer to your doubts.

Export contacts from Outlook for Windows

If you want to find out how to export outlook contacts from your computer and you are using a recent version of Office (2007 or higher) for. Windowsthe first step you have to take is to start the program through its icon in the menu Start (the flag icon located in the lower left corner of the screen) and click on the button File located at the top left. At this point, click Options and, in the window that opens, select the item Advanced from the left sidebar.

Then click on the button Exportselect the option Export to a file and click the button Forward. Tax comma separated values ​​(Windows)as the destination format for the contacts to export and click once again on Forward.

Then select the item Contacts (or a sub-folder of contacts, if you want to export only certain names) and first click on Forward and then on Browseto choose the folder in which to save the contact file. Finally, click once again on Forward and then on end to start exporting the contacts, which will be saved in a single CSV file in the folder of your choice.

To find out how to import contacts exported from Outlook into other e-mail clients, Web Mail services or other installations of the Microsoft program, refer to my tutorial on how to open CSV files.

Older versions of Outlook

How to export Outlook 2013 contacts

If you want export Outlook contacts and use Office 2003 or earlier, the procedure to follow is equally simple. You have to select the item Import and export from the menu File and, in the window that opens, you need to set comma separated values ​​(Windows) as the destination format of the contacts from before clicking the button Forward.

At this point, select the item Contacts and click once more Forward. Then select the folder in which to export the contacts file and first click on Forward and then on end to save the CSV file with all Outlook contacts in the selected folder. Since it wasn’t difficult?

Export contacts from Outlook for macOS

How to export Mac Outlook contacts

If you use a Macyou can export contacts from Outlook by following two different procedures: the first allows you to obtain single VCF files for each exported name (usable in many applications and online services); the second, on the other hand, allows you to obtain a single OLM file with all contacts usable with Outlook only. Let’s see in detail how to proceed in both cases.

To export Outlook contacts in VCFopen the program and select the address book icon (the business card) which is located at the bottom left. Choose, therefore, which contacts to display by placing or removing the check mark from the options in the left sidebar (eg. Outlook or On my computer) and select the contacts to export using the combination cmd + click. If you want to select all contacts at the same time, click on a name and then press the key combination cmd + a on the Mac keyboard.

At this point, left click on any of the selected contacts and drag it to the folder where you want to save the VCF files. Release, therefore, the pressure of the left click and the files with the contacts will be copied to the folder you selected. It wasn’t difficult, was it?

If, on the other hand, you prefer to get a OLM with all the contacts, go to the menu File Outlook (top left) and select the item Export from the latter. In the window that opens, put the check mark only next to the item Contactspresses the button Go onchoose the folder in which to save the file and press Save to complete the operation.

How to export Mac Outlook contacts

If you need advice on how to open VCF files and how to import them into various email programs and services, check out my tutorial dedicated to the topic. If, on the other hand, you need a hand to import contacts into Outlook, read the guide I have dedicated to this procedure.

Export contacts from Outlook to Android

How to export Outlook contacts to Android

If you use theOutlook application on Android and / or you have synchronized the address book with your mobile device (I explained how to do it in my tutorial on how to set up Hotmail on Android), you can export contacts from Outlook using the application Google contacts.

The Google Contacts application should be pre-installed on your device. If not, open the Play Store (the colored play symbol icon located on the home screen or in the screen with the list of all the apps installed on the device), look for it inside the device, select it and install it by pressing the button Install.

At this point, open the app Contactspresses onhamburger icon located at the top left and select the icon Outlook from the menu that opens. Once this is done, press the icon with i three vertical dots located at the top right, choose the item Select all (or, alternatively, choose the individual contacts to export by making a long tap on one of them and then putting the check mark next to the others) tap the button sharing (the icon with the three dots connected to each other located at the top right).

Finally, wait for the VCF file with all the selected contacts and choose how to export it: you can auto-send it via email using any app for managing email (eg. Gmail) or you can save it in a cloud storage service, such asDropbox or Google Drive.

Once exported, you can use your contacts in VCF format by following the directions you can find in my guide on how to open VCF files.

Export contacts from Outlook for iOS

How to export iOS Outlook contacts

If you have followed my tutorial on how to set up Hotmail on iPhone and / or have installed the official app of Outlook for iOS and now you want to export the contacts from the address book of your “iPhone by” (or from that of your iPad), I suggest you use the application My Contacts Backup, which allows you to export the iOS address book in VCF or CSV format for free up to 500 contacts. To export a larger number of contacts requires the purchase of its Pro versionwhich costs 2.29 euros.

Using My Contacts Backup is really a breeze. After downloading the application from the App Store (by tapping on the “A” icon on a blue background located on the home screen, selecting the Search for located at the bottom right and looking for the application in the latter), start it and allow it to access the iOS address book.

Once this is done, press ongear icon located at the bottom right and choose whether to export the address book in CSV or vCard by selecting one of the options available in the menu Type. Then press the button end and press the button Backup / Export to start exporting contacts. If you are told that the backup file is too large and that, in order to save the contacts, you have to give up their profile images, answer in the affirmative to the warning that appears on the screen (by pressing the button OK).

At the end of the export, press the button E-mail and auto-sent the file with the contacts. Later, you can use the file by following the directions you find in my guides on how to open VCF files and how to open CSV files.

Note: the procedure described above allows you to export all the contacts in the iOS address book and not just those relating to the Outlook account.

Export contacts from

How to export contacts

If you use the Web Mail service and you want to know how to export contacts from the latter, do the following.

To begin with, connected to your mailbox on via the link provided, log in with your Microsoft account, indicating login data such as e-mail And password (if required), click on the icon with i 9 squares located at the top left and finally select the icon People in the menu that appears on the screen.

On the page that opens, click on the button Manage located at the top right and select the item Export contacts in the menu that opens. Next, expand the drop-down menu Contacts from this folder and choose whether to export all contacts or just gods contacts specific (then going to select one of the contact lists available in your Outlook account). So press on the button Exportso you can download a CSV file with the address book of