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Email programs

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Email programs: While you find Webmail services very convenient, do you prefer to use traditional mail clients? You’re not the only one. Indeed, there are many people who, for one reason or another, use programs like this every day, and that’s why I want to deal with them today.

In this guide, in fact, you will find a list of those that, in my humble opinion, represent some of the best email programs available for Windows, macOS and Linux on the desktop and for Android and iOS / iPadOS on the mobile. In short, regardless of the device you use and the platform in use, I assure you that you will be able to find at least one interesting solution. On the other hand, there are really e-mail clients for all tastes, both for free and for a fee.

So, can you know what are you waiting for? Take five minutes of free time, take a look at the list of software that I am about to offer you and try to identify what you think can do the most for you. The e-mail service you use is almost irrelevant: the programs I’m about to tell you about are able to manage all the services of the most used category. Happy reading and have fun!


Email programs on PC

Interested in understanding which are the best email programs on PC ? Very well, then continue reading: below you will find the ones that I believe to be the most interesting, as well as the most reliable, of the category. Identify the software you think could do the most for you and put it to the test right away, I’m sure it won’t disappoint you.

Mail (Windows 10 and later)

If you are looking for email programs for Windows 10 and later versions (eg Windows 11 ), I can’t help but suggest you contact Mail . It is, in fact, the default e-mail client for the latest versions of Windows . It is totally free and is pre-installed (if removed it can be downloaded again from the relevant section of the Microsoft Store ). It has a beautiful user interface completely localized in Italian, supports all the most popular email services, multiple email accounts and even integrates a calendar.

To use Mail, click the Start button (the one with the Microsoft logo ) on the taskbar, type “mail” in the search field and select the relevant suggestion from the menu that appears.

Once the program window appears on the screen, if you are using a Microsoft account on your computer, the client is already configured with it by default and you can therefore start using it right away.

If you’re not using a Microsoft account, however, you’ll need to set up Mail in advance. Therefore, select the type of account to configure by choosing from the supported mail services or proceed with the manual configuration. Subsequently, provide your email address and password and, if necessary, also the related configuration parameters.

If after starting Mail you don’t see the screen to set up a new account appear automatically, click the Add account link to fix it. If, on the other hand, you previously had already configured an e-mail account and want to add another one, you can do so by clicking on the little man icon in the left side menu and then on the Add account link in the right section.

As regards the management of e-mail, just act from the client interface, which is structured as follows: on the left there is the menu to access the folders of the email accounts, the button to start composing a new message , the one to access the settings etc .; in the center is the list of emails which, after selecting, can be read on the right side; at the top are the search field, buttons for updating accounts and other commands for managing mail.

Microsoft Outlook (Windows / macOS)

Email programs

Does it really need any introduction? Microsoft Outlook is the all-in-one program included in Microsoft 365 , which allows you not only to manage e-mail and contacts, but also calendar appointments and what can be used to organize the life of a professional. It is perfectly compatible with both Windows and macOS, but to use it you need a subscription to the productivity suite of the Redmond company which is paid (with prices starting from 7 euros / month or 69 euros / year), but you can try it for free for 30 days.

To use Outlook on your computer, first download and install the Office package on your computer, following the instructions I gave you in my tutorial on the subject. Alternatively, if you are using Windows 10 and later you can purchase and download the Outlook application individually from the relevant section of the Microsoft Store (paying 135 euro one-time). Even on macOS you can download the single Outlook application from the relevant section of the Mac App Store and in this case the download is free, but to use the program you need a subscription to Microsoft 365.

Once the download and installation procedure is complete, to start using Outlook, if you are using Windows click on the Start button (the one with the Microsoft logo ) located on the taskbar and select the relevant link , while if you are using macOS access the Launchpad by clicking on its icon (the one with the space rocket ) located on the Dock bar and select the Outlook icon in the new screen that is shown to you.

Once the main Outlook screen is displayed, go ahead with configuring your e-mail account, entering the address in the text field on the screen, pressing the Connect button , typing the associated password and clicking the Connect and Done buttons . Outlook should automatically configure the account, but if this does not happen, you can proceed with the manual configuration by selecting the appropriate item.

Subsequently, you can manage your e-mail by acting from the main interface of the program that will be shown to you and which is structured as follows: on the left there is the section with all the mailboxes and folders with the list with the emails next to it ; on the right is the section through which you can read the selected messages; at the top are the toolbar with buttons for composing a new message, for quick actions etc. and the menu bar with menus for further operations. For more information, read my specific guide on Outlook.

Thunderbird (Windows / macOS / Linux)


Mozilla Thunderbird is one of the best free email programs in Italian available on the market. It’s multi-platform (so it’s compatible with Windows, macOS, and Linux) and it’s open source. Another very important thing to note is that Thunderbird supports extensions. This means that its functionality can be expanded through the use of add-ons that can be downloaded for free from the Internet. In short, it is the perfect solution for those looking for a powerful, feature-rich and 100% free email client. Its interface is a bit “dated” when compared with that of other solutions of this type, but this is a marginal problem.

To download Thunderbird to your computer, go to its website and click the Free Download button located in the center of the page.

At the end of the download, if you are using Windows , open the .exe file obtained and, in the window you see appear on the desktop, click on the Yes button , then press the Next buttons (twice in a row), Install and Finish .

If you are using macOS , on the other hand, open the .dmg package obtained and drag the Thunderbird icon into the Applications folder , then right-click on it, select the Open item from the context menu and press the Open button in the window that appears on the screen , in order to start the program, however, going around the limitations desired by Apple against non-certified developers (an operation that must be performed only at the first execution).

Now that you see Thunderbird’s main window, you need to worry about configuring the program with your email account. To do this, follow the suggested wizard, typing your name, your email address and the relative password in the text fields provided and clicking on the Continue and Done buttons . If Thunderbird fails to auto-fetch for setup, you can enter them manually.

Then decide whether to set Thunderbird as your default email client and wait for the synchronization process with your email account to be completed.

Subsequently, you can configure any other accounts by clicking on the button with three horizontal lines at the top right, selecting the New message item from the menu that appears and the Create a new email account .

Afterwards, you can manage your mail account from the program interface, organized as follows: on the left there are all the folders; in the center of the Thunderbird screen you will find the list of messages, the content of which can be viewed at the bottom after selecting; on the right is the calendar; at the top the toolbar to access the address book, apply filters to messages, etc. and the button to compose a new E-Mail. If you feel you need more details, you can read my Thunderbird specific guide.

Mail (macOS)

MacOS Mail

If you have a Mac and want to find out which are the best email programs to use in this case, I recommend you turn to Mail . In case I am not aware of it, I inform you that it is the default e-mail client of macOS . It is very easy to use and configure, it has a very clear and minimal interface, it integrates perfectly with the main functions of the operating system and allows you to manage the e-mail accounts of all the main services, including iCloud, of course.

To use it, access the macOS Launchpad by clicking on the relative icon (the one with the colored squares ) located on the Dock bar and select the Mail icon that you find in the new screen displayed.

Once the program window is displayed, if you have configured iCloud on your Mac, the application will automatically be set up with it and you can then start using it immediately.

If, on the other hand, you do not have iCloud or if you want to add another account, click on the Mail menu at the top left, choose the Preferences item in it and select the Account tab in the new window that appears, then press the [+] button in bottom left, select the provider for the email account, click on the Continue button and follow the suggested setup wizard, providing all the necessary data when requested.

Afterwards, you will find yourself in front of the main Mail interface, which is organized as follows: on the left is the list of mailboxes, folders and messages; on the right you will find the area through which you can view the selected emails; at the top is the toolbar with buttons to start composing a new email, mark messages, move them to the trash etc. and the menu bar with further options to manage the client.

Other programs for email on PC

eM Client

None of the email programs I have already recommended convinced you in a particular way and, therefore, would you like me to propose alternatives ? No sooner said than done! You can find them in the list below.

  • eM Client ( Windows / macOS ) – this is an appreciated software for managing e-mail, perfectly compatible with both Windows and macOS, which allows you to interface with all the most popular email services, offering support for POP and IMAP protocols. It has a high degree of interface customization, synchronizes with Google Calendar and there is no lack of integration with the most famous social networks and the ability to import email messages from another email client on your computer. It is completely free (for private use).
  • MailBird ( Windows ) – is the best solution for those looking for an email client for Windows that is fresh, modern and able to integrate with numerous external services. Among the major strengths of this software, in fact, we find integrated “apps” that allow you to use services such as Google Calendar for calendar management, Facebook and WhatsApp for instant messaging and Dropbox for sharing files without leaving the window. of the client. It is very easy to use, the interface is highly customizable and has many advanced features. It is paid (it has prices starting from 1.21 euros / month), but you can try it for free for 14 days.
  • AirMail ( macOS) – is one of the most advanced email clients available on macOS. In addition to being extremely simple to use, it can count on an extremely customizable user interface and support for numerous external services, such as Dropbox and Google Drive for cloud storage and file sharing, OmniFocus and Things for GTD, calendars and macOS reminders for task management and much more. Supports Gmail, iCloud,, Exchange, Yahoo! Mail and all mail services that use POP3 and IMAP protocols. It allows you to set up multiple accounts at the same time and includes several advanced features, such as support for the hugely popular markdown markup language, the ability to set email reminders and outbound message scheduling. You can download it for free,

Email programs on smartphones and tablets

Mobile phone

Do you prefer the use of mobile devices to computers and, therefore, would you like me to recommend the best email programs on smartphones and tablets ? I’ll settle you instantly. Find them in the list below. They are available for both Android and iOS / iPadOS . Find the app you think would do the most for you and download it now.

  • Gmail ( Android / iOS / iPadOS ) – is considered by most to be the best solution for managing e-mail on Android smartphones and tablets (on which it is usually pre-installed), but also on iPhones and iPads. It is the official app of the famous Google e-mail service, so it allows you to manage the latter flawlessly, but it is also possible to configure third-party providers, in addition to the use of IMAP or POP3 protocols. It’s completely free, easy to use, and offers some special features, such as the ability to unsubscribe from emails within 5 seconds and quick response suggestions.
  • Outlook ( Android / iOS / iPadOS ) – is the smartphone and tablet counterpart of the Microsoft home computer email client I told you about in the previous lines . However, it has an interface optimized for touch screens and is completely free. It also allows you to take files to attach from OneDrive, Dropbox etc. without first having to download them to your device and open attached documents from Word, Excel or other Office applications, edit them directly in the corresponding app and then attach them again in an email.
  • Mail ( iOS / iPadOS ) – is the version for iPhone and iPad of the default macOS email client that I reported to you in the previous lines . It is one of the best email programs available for iOS / iPadOS (on which it comes pre-installed), it is very simple to use and it is totally free.

For more information about the solutions for mobile devices that I have just reported to you, you can read my guide on the best Android email clients and my tutorials on how to view all emails on iPhone and how to receive emails on mobile phones.